The closing date for entries is the 27th September 2026 at 23:59

Sustainable Mole Valley Awards – Terms and Conditions 

1. Eligibility

• The awards  are open to:  

• Residents of the local authority area OR 

• Individuals working, studying, or volunteering within the area (as applicable) 

• Individuals, Community groups/organisations, charities and businesses located in Mole Valley 

2. Entry Requirements

• Entries must be submitted via:  

• Official online form by the stated deadline 

3. Judging and Awards

• Entries will be judged by:  

• An independent panel appointed by the local authority  

• Judging criteria for the Sustainable Mole Valley Awards will be based on how well each candidate performs across the following categories: 

• Impact 

• Community and stakeholder engagement 

• Legacy 

• Challenges and learning 

• The decision of the judging panel is:  

• Final and not subject to appeal 

• Winners will:  

• Be notified by email or telephone 

• Be announced publicly (e.g. event, website, social media) 

4. Prizes

• Prizes may include:  

• Certificates, vouchers, exhibition opportunities, or awards recognition 

• No cash alternative will be offered  

• The organiser reserves the right to:  

• Substitute prizes of equal value if necessary 

5. Use of Entries 

• By entering, participants grant the local authority:  

• A non-exclusive, royalty-free licence to use submitted entries for:  

• Marketing and promotion 

• Publications (print and digital) 

• Social media, websites, exhibitions 

• Credits will be given where reasonably practicable 

• Entrants retain copyright of their work 

6. Data Protection (UK GDPR Alignment)

• Personal data will be processed in accordance with:  

• UK GDPR and Data Protection Act 2018 

• Information will be used only for:  

• Administering the competition 

• Contacting winners 

• Promotional purposes (if consent is given) 

• Data will not be shared with third parties without consent unless required by law 

7. Publicity

• Participate in publicity (e.g. photographs, press releases) 

• By entering, participants may:  

• Consent to their name and entry being used in promotional materials

8. DisqualificationThe organiser reserves the right to disqualify entries that: 

• Are incomplete, late, or do not comply with the rules 

• Contain inappropriate or unlawful content 

• Are suspected of plagiarism or misuse of AI where prohibited 

• Attempt to manipulate the competition process 

9. Liability

• The organiser will not be liable for:  

• Lost, late, or corrupted submissions 

• Technical issues affecting entry 

• Entrants are responsible for:  

• Ensuring compliance with laws (copyright, privacy, etc.) 

10. Cancellation or Changes

• The organiser reserves the right to:  

• Amend, suspend, or cancel the competition where necessary 

• Update terms and conditions (with notice where possible) 

11. Acceptance of Terms

• Submission of an entry constitutes:  

• Acceptance of these Terms and Conditions